The first step for the establishment of the voucher is the creation of the accounts. To do this, you must go to the references to add the general ledger accounts and/or the analytical accounts that you need.
See here for the general ledger accounts.
See here for the analytical accounts
If you use analytical accounts, you will have to fill in the employees' files to assign them. See here.
Once everything is ready, go to Settings - Voucher definition
and click on the Add button, in order to add one by one the accounts set up in the references. Or, the first time, click on the "All" button which will disappear afterwards.
Check off whether it is the employer's share, the employee's share or both
Choose the allocation mode: according to sign/reverse sign
The concepts of debit/credit are no longer accessible in the accounting document. It generated too many inconveniences for the items that could be used in positive as well as in negative because the sign was forced.
The pre-existing settings will remain as long as they are not affected. On the other hand, in the case of modifications or additions, it will be obligatory to use the sign/reverse sign.
By ticking the rounding line option, you indicate that any differences in the case of a breakdown will be charged to this account. (Check this box ONLY ON ONE ACCOUNT)
Departments tab :
Check the relevant department(s).
Analytical accounts tab:
Check the relevant account(s). Check them all to have the complete breakdown in one GL account.
Check the relevant item(s). Only the active items are displayed.
If there are several accounts with the same items, it is possible to copy the ticks from another account by right-clicking on the "Items" tab and choosing the other account.
To check the accuracy of the current definition, click on the Test button. If there are any differences, use the general monthly summary to check.
If you want to include the period in the label, you must add it:
@m => month in numbers
@mm => month in letters
@yy => year with two digits
@yyyy => year with four digits
If you need to to it for all :
Start with a space so that the text is not stuck to the label.